Why a visitor management system is a must have for your business

visitor management system for your business

In today’s fast-paced world, ensuring safety and security in the workplace is a top priority for business owners. While commercial access control systems and surveillance cameras are essential components of a comprehensive security plan, one crucial aspect that is often overlooked is visitor management. A visitor management system (VMS) is a software-based solution that enables businesses to track, identify, and manage visitors to their premises.

To help you get started, we’ll explore why a visitor management system is a must-have for your business, and how it can help improve security, enhance efficiency, and create a positive first impression on your visitors.

Enhance security

One of the primary benefits of a VMS is that it helps enhance the security of your premises. 

With a VMS, you can accurately identify and track every visitor that enters your facility, including their purpose of visit, the person they are meeting, and the time they spent on-site. This data allows you to keep track of who’s on your premises at any given time, and in case of any incident or emergency, you can quickly pull up visitor logs to determine who was present on-site. 

Furthermore, these systems can integrate with access control systems to restrict access to certain areas of your facility based on visitor credentials, ensuring that only authorised personnel can access sensitive areas.

Improve efficiency

Another advantage of a VMS is that it can significantly improve the efficiency of your front desk staff. With a VMS, visitors can register themselves, print visitor badges, and sign NDAs, saving time for your receptionists and allowing them to focus on other important tasks. 

A visitor management system can also notify employees of a visitor’s arrival via email or SMS, eliminating the need for manual notifications, and enabling staff to prepare for the visitor’s arrival ahead of time. 

Additionally, it can streamline the check-in process, reducing wait times for visitors and making a positive first impression.

Create a good first impression

First impressions are crucial, and a VMS can help create a positive first impression on your visitors. With one, you can design custom visitor badges that feature your company logo and branding, creating a professional and welcoming atmosphere for your visitors. 

Additionally, these systems can display a welcome message on the registration kiosk, providing visitors with a warm welcome and making them feel valued. A positive first impression can go a long way in building strong relationships with your visitors, which can have a positive impact on your business.

Comply with regulatory requirements

Many industries have regulatory requirements that mandate businesses to maintain visitor logs and records for a certain period. A VMS can help you comply with these requirements by automatically logging visitor data and keeping it secure in the cloud. 

With this kind of access control, you can easily access visitor logs, generate reports, and export data to comply with regulatory audits.

Eliminate paperwork

Traditional paper-based visitor registration systems can be time-consuming, inefficient, and error-prone. With a VMS, you can eliminate paperwork and move towards a paperless system. A VMS can store visitor data electronically, making it easier to manage, search, and analyse. Electronic visitor logs are also more secure than paper logs since they cannot be misplaced, lost, or tampered with.

Take charge of your security with powerful access control

In today’s world, a VMS is a must-have for any business that wants to ensure the safety and security of its employees, visitors, and assets. A VMS can help enhance security, improve efficiency, create a positive first impression, comply with regulatory requirements, and eliminate paperwork. 

If you’re looking for a reliable and cost-effective visitor management system for your business, Guardtech can help. Contact us today to learn more about our VMS solutions in Melbourne, Sydney and Brisbane and how they can benefit your business.




Adam Szylvester

Certified Protection Professional (CPP) Adam Szylvester has been the Chief Executive Officer at Guardtech since July 2021, bringing 35+ years of industry experience to his role. Prior to joining the team at Guardtech, he held significant positions at ANZ Banking Group, notably as Global Head of Security. Adam holds a Certified Protection Professional (CPP) credential from ASIS International, further solidifying his authority in the security industry.

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